New Mexico Highlands University Degree Audits

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About Degree Audit -- Your Compass to Graduation
Q.	What is Degree Audit?
A.	Degree Audit is a Web-based tool for students to monitor their academic progress toward degree completion. Degree Audit allows students and their advisors to plan future academic coursework.
Q.	What is an audit?
A.	A Degree Audit is a review of past, current and “planned” coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration.
Q.	Can I access Degree Audit on any computer?
A.	Yes. Access to Degree Audit is through the Web. Anywhere you can log in to MY NMHU (Self-Service Banner) will allow you access to Degree Audit. After you have logged into the secure area, click on Student, then Student Records, then look for and click on the Degree Audit link.
Q.	Is my information confidential?
A.	Yes. Like other processes you use through MY NMHU (Self-Service Banner), Degree Audit is accessed through your secure log in. Remember that your advisor, faculty, and selected staff will be able to view the information contained in Degree Audit.
Q.	Who has the ability to access Degree Audit?
A.	Currently, Degree Audit is available to all degree-seeking undergraduate students. Advisors, faculty, and selected staff will also have access for the purpose of supporting your progress through your academic career.
Q.	How current will my information be in Degree Audit?
A.	The information in Degree Audit is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in Degree Audit tomorrow.
Q.	Can I register for classes in Degree Audit?
A.	No. Degree Audit is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through MY NMHU (Self-Service Banner).
Q.	Can I see how many classes I have left to fulfill my requirements?
A.	Yes. Degree Audit is laid out in block format displaying degree, major, minor, and concentration requirements information. Look for unchecked boxes to identify requirements that you still need to complete.
Q.	Will I be able to plan for future courses?
A.	Yes. See the Planner section for information.
Q.	Are my grades visible in Degree Audit?
A.	Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Audit following the nightly refresh; however, though grades are viewable in MY NMHU (Self-Service Banner) once posted by an instructor, final grades are not available in Degree Audit until after the final grading period for the University has ended. Courses in-progress are listed with an “IP” grade.
Q.	Is Degree Audit a transcript? Is this the same as my transcript?
A.	No. Degree Audit is an unofficial audit of your coursework, as well as an outline of requirements still needed to complete your program of study. An unofficial transcript may be viewed through MY NMHU (Self-Service Banner).
Q.	Can I see a list of all of the classes I’ve taken?
A.	Yes. On the Audit tab, click on the Class History link at the top for a printable list of courses taken at UA as well as transfer courses.
Q.	What do I do if I believe my academic information is incorrect?
A.	You should consult your academic advisor for a review of your audit. Any exception to major, minor, or concentration requirements should be discussed with your major/minor advisor or academic department personnel.
Q.	Why isn’t my information up-to-date?
A.	There could be several reasons. One is that Degree Audit may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that needs to be completed. For example, if you have completed transfer courses, it is possible that the university has not received an official transcript or the coursework is pending departmental review. Check with the Registrar's Office if your transcript or audit does not reflect transfer work you have completed.
Q.	How can I update information?
A.	You cannot update course information in Degree Audit. To change your major/minor/concentration, you submit a form to the registrar’s office. To initiate changes to your academic program contact your academic advisor.
Q.	If I have additional questions about Degree Audit, whom do I contact?
A.	Contact your academic advisor or the office of the registrar.
Using the Audit
Q.	What will my audit show me?
A.	Your audit will display the courses you’ve taken or are registered for and will show you any degree, major, minor, or concentration requirements that are being met by the courses you’ve taken or that may be met upon satisfactory completion of courses in progress.
Q.	Will I be able to view my entire course history?
A.	Degree Audit uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.
Q.	If I think my audit is incorrect, whom do I contact?
A.	Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Registrar's Office for assistance.
Q.	Where can I find my major GPA?
A.	Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of your audit. Additionally, depending upon your college, the major GPA may also include courses that potentially could have been used within the major block but were not needed to fulfill specific requirements.
Q.	How do I know what classes I need to take?
A.	Your audit will outline for you courses still needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.
Q.	Why isn’t there a check mark next to a requirement I’ve already completed?
A.	Your academic advisor is your primary point of contact. If your advisor determines that your audit is incorrect, he/she will contact the Registrar's Office for assistance.
Q.	I changed my advisor, so why is my previous advisor showing instead of my new one?
A.	Check with the administrative assistant in your academic department and request the change.
Q.	My record shows that my major is still undeclared but I have declared a major. Why doesn’t my major show?
A.	Check with the administrative assistant in your academic department and complete the new major form.
Q.	Where can I see my second major or my minor?
A.	Degree Audit is designed to show a listing of your majors and minors in the Student View audit. Additionally, each major and minor is broken out into individual requirement blocks within the audit. Students pursuing simultaneous degrees or a second major in a degree will need to click on the Degree drop-down box at the top of the Student View audit in order to view the additional requirements.
Q.	Where can I see my audit for my second degree?
A.	You can access your second Degree Audit by using the Degree drop down menu at the top of the screen.
Q.	Why isn’t my transfer work meeting a requirement?
A.	There could be two reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed.
Q.	If I withdraw from a class, will that be reflected in my audit?
A.	Courses from which you have withdrawn will appear in the Insufficient Due to Grades and/or Repeats block on your audit.
Q.	My advisor told me that a course I took would be substituted for a requirement. Why doesn’t this information appear in my audit?
A.	You should contact your advisor to resolve any substitution issue. Any waivers, substitutions, or exceptions for major, minor or concentration requirements must be communicated to the Registrar’s Office by the appropriate department chair.
Q.	If all of the boxes are checked, does that mean I’m graduating?
A.	Not necessarily. You will need to submit your application for degree to the Registrar’s Office and the office will send you a graduation clearance.
Using the Planner
Q.	What is the Planner feature?
A.	The Planner is a tool for you to arrange course requirements into future semester blocks. You and your advisor may find this helpful as you forecast your academic career. It is recommended that you create an active plan and keep it up-to-date, as this information may be used by university administrators to determine the demand for various courses each term.
Q.	How do I create a plan?
A.	By a split screen, the Planner allows you to drag and drop courses from your audit into future semester blocks. You can also type courses directly into the Planner boxes. You must enter the course as it is labeled in the catalog (e.g., ENGL 111, not English 111). Alternatively, you may wish to begin your plan with a template, which will lay out a suggested plan of study semester-by-semester. To do this, in the right side “Student Educational Planner” column, click “Load in a pre-defined plan”. Complete the necessary information to search for an appropriate plan. Note the search form is pre-populated with your curriculum data. Select the correct plan by Catalog year and click “Load into my plan”. Once the plan is populated, edit as desired, then click “Save Plan” to retain the plan of study you developed. Note that requirements beginning with a “- “ are labels indicating what type of specific course should be used to fulfill that item in your plan.
Q.	Will putting courses in my Planner change the way my audit looks?
A.	No. Nothing entered on the Planner will affect your actual audit. You can, however, see how the courses you have entered in your Planner will apply in your audit by checking the boxes next to the semester blocks that you wish to include (check all of the boxes to see how your audit will look if you complete your entire plan) and then clicking on Run a New Audit. In the audit on the left-hand side of the screen, you will see how the planned courses applied to the various major/minor/concentration requirements.
Q.	Can I create multiple plans?
A.	Yes; however, only one plan at a time may be kept as an active plan. You should mark the plan that you expect to follow as your active plan. This information may be used by university administrators to determine the demand for various courses each term.
Q.	Will my plans be saved?
A.	Yes. Degree Audit will allow you to save all plans you create; however, only one plan may be marked as active.
Q.	Will my advisor be able to see my plan(s)?
A.	Yes. Your advisor can see your plan(s) and participate with you in the planning process. There is a Notes feature, as well, for you and your advisor to keep additional information. Depending upon your college, your advisor may choose to lock your plan after discussing it with you. Once your plan is locked, you will need to return to your faculty advisor to make any additional changes.
Q.	If I put a course in my Planner, am I automatically registered for that course in that future semester?
A.	No. Your Planner is for planning purposes only. You will register through MY NMHU (Self-Service Banner) during your assigned registration time slot.
Q.	Is the course I planned guaranteed for that future semester?
A.	No. Your Planner is for planning purposes only. Final course schedules are available to students online shortly before registration. If you discover that a course you had planned is not being offered, you should identify and alternative course and move the original course, if still needed, to a future term.
Q.	Can I print my plan?
A.	Yes. There is a print button at the top of the Planner.
Q.	How should I show that I intend to take a class at another institution this summer?
A.	So that your advisor/department will be able to track what you intend to take at another institution, please do the following: in the course field enter the subject you intend to take beginning with a hyphen for example “- Math” (make sure to include a space between the hyphen and the subject). In the Notes field, enter the institution and course you intend to take at the other institution, such as, “Santa Fe Community College, MTH 125”.
Using What If
Q.	What is the What If feature?
A.	The What If function allows you to hypothetically change your major, minor, or concentration. The What If audit will show you what coursework is required for the new major, minor, or concentration, what courses you have taken that satisfy requirements, and what courses are still left for you to take.
Q.	If I use the What If feature does this mean that I have changed my major?
A.	No. The What If function is for information purposes only. You will see the header What If Audit displayed at the top of the audit whenever an audit is run on a What If scenario.
Q.	I’m thinking of changing my major/minor/concentration. Will I be able to see how my current classes fit into my What If major/minor/concentration?
A.	Yes. The What If function will perform an audit based on the hypothetical major/minor/concentration and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major/minor/concentration.
Q.	Can my advisor see my What If scenario?
A.	Since What If scenarios are not stored on Degree Audit, your advisor can only see your results if the two of you work through a What If procedure together.
Q.	Can I view multiple What If scenarios on the same screen?
A.	Yes. Degree Audit will allow you to select more than one major at a time, or to select multiple major(s), minor(s) and concentration(s).
Q.	Can I save a What If scenario?
A.	No. What If plans are not saved on Degree Audit. You would need to run a new What If scenario next time you log in to see it again.
Q.	Can I print a What If scenario?
A.	Yes. If you want to share it with your advisor at a later date, you should print your What If scenario.
Q.	If I like what I see in a What If scenario, how do I initiate the changes?
A.	Always speak with your advisor first. After consulting with your advisor you will need to initiate changes to your academic program through the Student Services office of the academic division offering the major/minor/concentration you wish to declare.
Calculators
Q.	What does the Term Calculator show?
A.	The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned units and GPA and placing your in-progress courses in the table (this all will default in for you) along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.
Q.	Is this calculated GPA guaranteed?
A.	No. This is an estimate only.
Q.	Why can’t I select a grade of “P”?
A.	“P” grades do not count in your GPA. Remove courses for which you expect to receive a “P” from your course list before calculating GPA.
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